Writing emails used to be a time-consuming task that drained productivity. The need to generate ideas and compose emails from scratch often led to frustration. However, with the introduction of Copilot, the email composition game has been transformed into an engaging and efficient activity. In this article, we’ll explore how to use Copilot in Outlook, step by step.

Activating Copilot in Outlook

To leverage Copilot for email composition in Outlook, it’s crucial to activate or enable the feature in the settings. Follow these instructions based on your platform:

Through Outlook Web

1. Visit the Outlook Web or Desktop App.
2. Log in to your Microsoft account.
3. Click the Gear icon in the top right corner.
4. Select “View all Outlook settings.”
5. Navigate to “Mail” in the left-hand menu.
6. Scroll down to “Compose Messages” and click “Editor options.”
7. Check the box next to “Use Copilot to help me write better emails.”
8. Click “OK” to save changes.

Through Outlook Desktop

1. Open the Outlook desktop app.
2. Click on “File” in the top left corner.
3. Select “Options” and then “Mail” from the left-hand menu.
4. Scroll to “Compose messages” and click “Editor Options.”
5. Check the box next to “Use Copilot to help me write better emails.”
6. Click “OK” to confirm.

Customizing Copilot

While Copilot works effectively without customization, tailoring settings to your email intent can enhance its output. After enabling Copilot, head to the activation page and click on settings next to Copilot. From there, choose draft tone, length, and suggestion tweaks according to your preferences.

Using Copilot to Draft Emails

Before diving into the main instructions, understand that Copilot uses word prompts as concise phrases to generate content. Clearly state your search intent to Copilot by providing a prompt that outlines your purpose. Here’s a step-by-step guide:

1. Open Outlook Web or Desktop App.
2. Click “Compose” to open an email writing window.
3. Type a concise prompt outlining your purpose.
4. Click the Copilot icon on the right side of the Compose Window.
5. Receive a draft email.
6. Optionally customize tone, length, or suggestions.
7. Review the draft and add your personal touch.
8. Click “Send” when satisfied.

Advanced Features of Copilot

Copilot goes beyond basic email drafting. It ensures readability, simplifies complex sentences, and checks content tone. With seamless integration with Outlook Calendar and Microsoft Editor, Copilot enhances productivity and facilitates real-time collaboration.

Conclusion

The integration of Copilot into Outlook is a game-changer for email communication. It enhances efficiency, provides valuable suggestions, and ensures clear, concise, and impactful messages. Copilot empowers users to communicate confidently, minimizing the risk of misunderstandings and streamlining the email drafting process. As we wrap up, I encourage readers to explore Copilot firsthand, integrate it into their email workflows, and share their experiences.

Frequently Asked Questions

Q1. What is the Copilot version of Outlook?

A1. The Copilot version of Outlook is the classic version, set to roll out in February 2024.

Q2. Can I use Copilot in Office 365?

A2. Yes, Copilot is seamlessly integrated into Microsoft 365, allowing users to leverage its features within the Office 365 suite.

Q3. Is Microsoft Copilot free?

A3. Currently, Microsoft Copilot is entirely free to use, offering its innovative email drafting assistance without any cost.

Q4. Is Copilot available for Excel?

A4. Absolutely, Copilot extends its support beyond Outlook and is available for use in Microsoft Excel, enhancing your productivity in spreadsheet-related tasks.

Q5. How do I get access to Copilot?

A5. To get access to Copilot, simply click and explore the transformative capabilities it brings to email communication in Outlook.